A person completely outside the organisation can be invited to join the Teams team by any email address. Here are instructions on how to invite a guest to Teams or how to join Teams from another organisation. The instructions are in two parts, the first part deals with the actions to be taken by the inviter and the second part with what the guest should do after receiving the invitation.

Invite - How do i invite a guest to join the team?

Invite guest into your Team with their email address. Check your guest, which email address they wants to be invited with. This email address needs to be a Microsoft account, or your guest must register this email address as Microsoft account when accepting the invitation.

1. Go into that Team you want to invite your guest into.

2. Click ... on right of your Team name.

3. Click Add Member.

4. Write your guests' email address.

5. Click Add _______ as a guest below the address.

6. Click Add, and wait a moment for the invitation to process. You can repeat 4. - 6. to invite multiple guests.

Guest - What should i do when i receive an invitation to join the team?

The invited person will receive an email invitation containing a link to join the team. The guest must open the email and click the button in the invitation.

1. Click "Open Microsoft Teams" button in your Teams invitation.

 

NOTE! The first time you join a team, do not open a new team in the Teams app; instead, open it in a web browser that is not signed in to any Microsoft 365 service. After clicking the link, the browser will suggest "Open Microsoft Teams application," which you should not select; instead, continue in web app. After your first use, the new team will be available in the Teams app, if you use one.

 

If you have a Microsoft account, skip to step 4. If you do not have a Microsoft account, continue here:

2. If you don't have a Microsoft account, you'll need to create one. Click Create an account.

 

3. You can create a Microsoft account using your Gmail address, for example. Microsoft will verify that the email address is valid by sending a code to your inbox, which you will then enter on the Microsoft website. After that, you can enter your information, such as your name, date of birth, etc. Once you’ve confirmed your password, your Microsoft account is created and you can proceed.

 

4. Check and accept Microsoft account use rights.

 

5. Once you've accepted the permissions, it's time to enable multi-factor authentication. Enable Microsoft Authenticator to log in as a visitor to the University of Jyväskylä Teams: Forced deployment of Microsoft MFA in Teams (guest)

 

6. Once you have enabled multi-factor authentication, you will be directed to the University of Jyväskylä Teams platform, where you will see the team you have been invited to. You can verify that you are on the correct platform by looking at the top right corner of Teams, next to your initials or profile picture:

 

Read next: How do i use the Teams chat feature?