You can find Zoom conference room's key functions from the bottom of the application screen.

Sound settings:

Located at the bottom left of the screen is the microphone icon. Clicking on it will enable/disable your microphone.

At the start of a meeting it is advised to do a sound check. Click on the arrow button found left to the microphone icon. Select "Test Speaker & Microphone":

• Zoom will first play its ringtone - if you can hear it, click Yes. If not, try altering the sound device from "Speaker 1".
• Up next is microphone check. Speak something short and then stop to listen - Zoom will replay your voice sample. If you can hear your speech well, the setup is complete and you can proceed by clicking "Yes". In the case your voice is coming through poorly, try switching your microphone from "Microphone 1". The meter displaying audio should react to your speech.
• You can conclude the audio test by clicking "Finish".

You may switch your working microphone and/or speaker even during meetings from the same menu.

 

Video settings:

The camera icon on the bottom left corner allows you to start & stop your web camera.

If there are several web camera connected to your device at the same time (For example, a laptop's own web cam and an additional USB web cam), you may have to choose the correct camera by clicking on the arrow button located next to the camera icon. Choose the correct camera for your setup from the pop up menu "Select a Camera".

In case you wish to further configure your video settings, the same menu has the option "Video Settings...". Here you may mirror your camera feed as well as add a virtual background.

 

Other functions:

• Invite: ready-made draft messages with which to invite more participants through either email. Will also give you the option to simply copy the invitation link to share through other means.
• Manage Participants: functions regarding those participating the meeting, such as switching the current host to another participant or muting the microphones of other participants.
• Polls: Enables the use of questionnaires/voting for those participating the meeting.
• Share: Enables screen sharing or of a virtual whiteboard (more instructions regarding this below)
• Chat: real-time text-based chat window. Can be used to send out either general messages for everyone or privately to a select participant. 
• Record: Records the meeting. (additional instructions below)
• Breakout Rooms: Functions concerning small group activities.
• End Meeting: Ends the meeting. If you are the host user, you may end the meeting for all participants at the same time.

 

Screen sharing your device's screen:

Click "Share" to enable screen sharing.

Zoom displays all currently open applications which you may choose to be shared. You can select either one specific application to display or to share everything that your device is currently displaying (Main Screen). You can also access the shared whiteboard by selecting "Whiteboard".  Select the content you wish to share and click *Share".

To access commands during screen share, there's a task bar at the top of your screen. 

Useful additional functions of the screen share:

• New Share: Switch the currently shared application window to another one.
• Pause Share: Freeze your screen share temporarily. The participants won't see the changes happening on the screen now. Continue sharing by clicking Resume Share.
• Annotate: Draw, write and add highlights onto the currently shared image.
• Remote Control: Gives another user access to your computer.
• More -> Share computer sound: Add your sounds to the screen sharing, allowing other participants to hear your computer audio.

To end screen sharing, click on the red "Stop Share"-button.

 

Saving the meeting into a video:

Zoom-meeting can be saved for later viewing as an MP4-file. By default Zoom places your saved meetings into the Documents folder under the Zoom folder in your PC. On university computers this folder is located on a network disk, meaning the files are not bound to one specific computer but rather are visible on all university computers you log into.

Note! The footage to be saved onto the video are as follows: web cam feed, screen sharing, whiteboard as well as microphone feed - other content on your screen will not be recorded.

To start recording, click on the "Record" -button on the task bar at the bottom of your screen. While recording, you may pause or stop it as shown in the picture below. Highlighted in the picture is also the "End Meeting" -button, which will end the meeting and gives you the option to convert the recorded file into MP4 -video format.

After ending your meeting, a new window will appear on your screen displaying the progress for the conversion process. The conversion into MP-format is necessary for sharing and regular video players to be able to read it. It's advised to let the conversion run through right after the meeting ends, meaning you should not log out or turn your computer off before this window disappears.

Once ready, the file can be published for other to see for example on the Moniviestin (https://moniviestin.jyu.fi) video service.

 

Additional Zoom instructions:

• Zoom's own website offers more detailed instructions for different use-cases: https://support.zoom.us/hc/en-us
• Zoom also has rounded up a comprehensive collection of instructional videos: https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials